Lead Document Controller

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Do you have a strong understanding of document control processes within a manufacturing or shipyard environment? Then this could be an exciting new opportunity for you? We have a fantastic permanent role for you as a Lead Document Controller based with our client in Inverclyde.
 
THE SUCCESSFUL APPLICANT
 
Essential:
  • Minimum 3-5 years of experience in document control, preferably in a shipyard or manufacturing environment.
  • Strong understanding of document control principles and best practices.
  • Proficiency in document management systems (DMS) or similar software.
Preferred:
  • Knowledge of shipbuilding practices and terminology.
  • Experience with project management methodologies.
  • Understanding of relevant quality management standards (e.g., ISO 9001).
JOB DESCRIPTION
  • Lead and manage a team of document controllers: Provide training and guidance to ensure team members understand and adhere to document control procedures.
  • Delegate tasks and monitor performance.
  • Address any issues or challenges faced by the team.
  • Develop and implement document control procedures:
    • Establish a system for receiving, registering, classifying, and distributing documents.
    • Ensure compliance with industry standards and company policies for document control.
    • Develop and maintain a document management system (DMS) or utilise existing systems effectively.
  • Manage document revisions and approvals:
    • Implement a system for tracking document revisions and ensuring only the latest approved version is used.
    • Facilitate the approval process for new and revised documents.
    • Maintain an audit trail of all document revisions.
  • Control access to documents:
    • Define user access levels within the DMS to ensure only authorized personnel can access specific documents.
    • Implement procedures to safeguard sensitive information.
  • Archive and retrieve documents:
    • Establish a system for archiving project documents according to company policies and regulatory requirements.
    • Ensure efficient retrieval of archived documents when needed.
  • Liaise with various departments:
    • Work closely with engineering, design, planning, procurement, and other departments to ensure proper document flow and access.
    • Respond promptly to inquiries from internal and external stakeholders regarding documents.
  • Maintain accurate and up-to-date document registers:
    • Track all documents within the project, including their status, location, and revision history.
    • Identify and implement improvements to document control processes: o Continuously analyse the document control system and identify opportunities for improvement.
    • Implement new technologies and best practices to enhance efficiency and accuracy.
REMUNERATION PACKAGE ON OFFER 
 
Competitive Salary and Benefits